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Camp War Eagle Policies

DEPOSITS & TUITION:

A single $20.00 deposit is required for each camp family.  The deposit will be automatically applied to your camper’s tuition.  All deposits are fully refundable any time prior to April 1, 2018, as long as you notify Camp War Eagle in written form or email prior to April 1, 2018.  After April 1, 2018, the deposit is non-refundable in the event of cancellation for any reason.

If your cancellation is made prior to three (3) weeks (21 calendar days) preceding the session to which you are assigned, you are not liable for the remainder of the tuition. All cancellations made within the three (3) weeks immediately preceding the session to which your camper is assigned result in a forfeiture of tuition.

If your camper has never been enrolled in a session for 2018, but remains on a waiting list, your deposit will be refunded at the conclusion of the summer unless we are notified in writing otherwise.

All tuition fees are due and payable to Camp War Eagle on or before April 1, 2018.  Should you, for any reason be unable to complete fee payment by April 1, 2018, alternate arrangements must be made through the Camp War Eagle office.  After April 1, 2018, all enrollments are subject to cancellation unless fees have been paid in full or unless alternate arrangements have been made with Camp War Eagle.  Please note that if tuition is still due, any camp store deposits will be applied to tuition.

All refunds will be issued in the same form the original payment was made.  Refunds issued prior to attendance will be issued to the Primary Account Holder; refunds issued after attendance (such as store refunds and/or overpayments) will be issued to the camper.  

Please note that Camp War Eagle is currently only open for children from Washington, Benton, Carroll and Madison counties in Northwest Arkansas, Overnight Camp for ages 7 to 17 and Day Camp for ages 6 to 11. Final payment, if required, is due no later than April 1, 2018.

L.I.T. PROGRAM:

Upon turning 18 or graduating from high school, War Eagle campers may apply to become Leaders in Training (L.I.T.'s). The L.I.T. program is two to four weeks in length and focuses on developing the work ethic necessary to possibly become a counselor at a later date. There is no enrollment fee for this program. For full details on this program see the L.I.T. Page. Remember, you must be 18 or a high school graduate to become a L.I.T. (no exceptions).

ENROLLMENT:

Each session is generally limited to 500 boys and girls between the ages of 7 and 17. Each applicant must submit a completed Application (including the Qualification Form), accompanied by the camp deposit, to be considered for acceptance into one of our sessions. Upon receipt of your completed Application and Qualification Form, CWE will review your application and place your camper into a session as space is available. Due to the large number of applications we receive, CWE reviews each application and selects campers based upon the information provided on the Qualification Form of the Application. We encourage you to complete as much of the Qualification Form as possible. Waiting lists are common for all sessions.

TRANSPORTATION:

Buses will travel from Fayetteville, Springdale, Rogers and Bentonville to and from Camp War Eagle Overnight Camp free of charge.  Transportation for Day Camp is NOT provided. 

VISITORS & ATTENDANCE:

To avoid disturbing the Camp War Eagle program and for safety and security reasons, visitors are NOT ALLOWED during camp until Closing Day.  Overnight Campers are not allowed to come and go during a camp session, nor are day campers allowed to come and go during a camp day.  Campers are also not permitted to arrive to a session late or leave while camp is in session.  Exceptions are allowed at the sole discretion of the Camp Director and must be cleared in advance. No tuition or fees will be refunded due to late arrivals or early departures.  If your day camper is unable to attend day camp for any reason, you must notify CWE Day Camp Staff. Unexcused day camp absences may result in removal of your day camper from the program, and no refunds are issued for those in violation of the attendance policy.  If your day camper will not attend day camp on a particular day for an appointment, please send a note ahead of time and when possible, remind the staff the day before.  Fees may apply for late pickup.  

FOOD AND CANDY:

Campers are not allowed to bring food or candy to Camp War Eagle or to receive food or candy in the mail during the session.

TELEPHONE / FAX / E-MAIL:

Campers are not allowed to receive or make telephone calls while in attendance at Camp War Eagle.  Exceptions to this policy are at the sole discretion of the Camp Director.  Please feel free to call the Camp War Eagle office if you need to discuss anything relating to your child. Campers are allowed to receive emails while in attendance at Camp War Eagle Overnight Camp via the Camp War Eagle website.  Instructions will be forwarded to you at a later date.  Please note that campers DO NOT have access to computers and will not be able to email you back.  Campers are allowed to write letters and mail them at any time.  Cell phones may not be brought to Camp War Eagle.

HEALTH AND FIRST-AID:

The Health Center is always maintained by 3-4 registered nurses as well as a camp physician who are on duty at all times. Additional physicians and a full-service medical clinic are located in Rogers, 10 miles away. It is the camp policy to notify parents in the event of an accident or injury only in the event of emergency or when recommended by the camp physician. Should medical bills be incurred, parents are fully responsible for payment.

WHAT TO BRING:

No regulation uniform is required. All clothing and equipment must be marked with camper's first and last name. No "rock" t-shirts are allowed. A complete list of can be found on the Packing List.

CABINS:

Camp War Eagle cabins are rustic (no air conditioning), and campers sleep in bunk beds. Upon acceptance of a camper’s application, he or she is placed in the proper grouping and cabin according to age, development, and school grade.  Every effort is made to place campers accordingly, but final placement is at the sole discretion of the Camp Director.  No cabin requests will be accepted.

HEALTH CARDS:

Each camper must have a completed Health Card. The health section of the registration process, including detailed health history, immunization and insurance information, and medications information can be completed on our website via your MyCWE account.  Paper health cards are also available upon request. A physical examination must be performed (on the Camp War Eagle physical form) by a licensed M.D., N.P., P.A., or C.N.M. within 24 months of arrival at Camp War Eagle.  The completed Health Card should be returned to Camp War Eagle as soon as possible, but no later than the deadline on your acceptance letter.  Overnight Campers will meet a nurse upon arrival at camp and leave any medication with the nurse. Medications are not accepted for Day Campers. ALL HEALTH CARDS MUST BE SIGNED BY A LEGAL GUARDIAN (NO EXCEPTIONS).

Based on recommendations from the American Academy of Pediatrics (AAP), the Center for Disease Control (CDC), and in consultation with infectious disease specialists, current required immunizations are mandatory for camp attendees.  Protection of the entire camp population is our highest priority.  There are no exceptions or exemptions to this policy.